The use of cloud accounting software by small businesses is skyrocketing. On 30 September 2019, Xero had 1.2 million subscribers in Australia and New Zealand alone, which was a 28% increase on the previous year. MYOB, Quickbooks and other accounting software businesses are also quickly improving their online products and growing fast.
Xero’s beautiful accounting software has led the charge by reimagining how bookkeeping and accounting should be. And because Xero was ‘born in the cloud’ they could start with a clean slate and build a product that makes sense for businesses without being burdened by their off-line products. Now the big incumbent accounting software providers, who started with their products on floppy disks, are throwing their resources behind their online products which is great for business owners and advisers.
This big shift to cloud accounting software is driven by the clear benefits to small business owners, bookkeepers and accountants. Listed below are some of the benefits that boost productivity and let small business owners spend less time managing the books and more time growing their business.
Benefits of cloud accounting software
- Real-time reporting to help manage cash flow
- Mobile access that's easy to use
- Bank transactions feed seamlessly
- Auto reconciliations using rules and smart allocation of recurring transactions
- Simpler invoicing and receivables monitoring
- Software updates are automatic and included in your subscription
- No-backups of your data required as it’s securely stored in the cloud
- Easy to share access with other users
- Subscriptions are relatively cheap and there is no upfront outlay
Given these time and effort saving benefits, the shift to cloud accounting software will continue and offline products seem destined to go the way of the floppy disk!
Cloud accounting software and business finance
As well as the day-to-day benefits of cloud accounting software, there are also some less obvious but important benefits that relate to business finance. Depending on how much you want to borrow for your business, providers of modern business finance may require as little as six months history of your business’s bank account. As the borrowing amount increases though, lenders will require additional information including your Profit and Loss Statements and Balance Sheets for previous periods.
Rather than having to gather and send the financials of your business to the lender, users of cloud accounting software can now securely provide your financial information to a certified lender with little more than a click of the button. This not only saves valuable time for the business owner, it also provides the lender information in a format that can be analysed quickly and accurately, helping businesses get finance sooner.
Cloud accounting software and invoice finance
If cloud accounting software and business finance is a good combination, then the combination of cloud accounting software and invoice finance is a match made in heaven!
Because invoice finance uses customer invoices as security for the loan, it’s important that the lender can monitor the borrower’s invoices to be sure they are suitable for lending against. Modern invoice finance lenders like Earlypay are integrated with the cloud accounting platforms allowing real-time access to the borrower’s accounts receivable ledger which is updated as invoices are raised and paid. This live connectivity means there is no need to upload invoices or ledgers so the borrower and lender always know how much collateral there is to draw funds against.
Another invoice finance pain point that this connectivity solves is reconciling payments to invoices. Invoice finance providers that have not embraced the power of cloud accounting still often have clunky reports and bookkeepers need to reconcile payments manually. Modern invoice finance providers like Earlypay automatically post journal entries into the accounting software so bookkeepers can reconcile invoice payments and principal and interest payments with bank transactions literally with a click of a button.
The rapid adoption of cloud accounting software is bringing welcome savings in time and effort for business owners and their bookkeepers. And the integration of invoice finance providers with the cloud accounting platforms has had a huge impact on how invoice finance can work, making it easier and more accessible than ever.
If you’d like to learn more about Earlypay and our easy-to-use invoice finance product, please contact us today on 1300 760 205.